Terms of Competitions (Ladies)

CLONTARF GOLF CLUB

The ‘Terms of Competition’ for the Ladies’ Club

CLONTARF GOLF CLUB
The ‘Terms of Competition’ for the Ladies’ Club
(Section 5A: Committee Procedures of the Official Guide to the Rules of Golf 2019 refer)
These ‘Terms of Competition’, under which competitions in the Ladies’ Club are to be played, have been adopted by the Ladies’ Committee, in accordance with Rule 8.3.14 of the Rules and Regulations of the Ladies’ Club and are consistent with Rule 15.2.22 of the Club Constitution. It is the responsibility of each player to know and comply with these Terms of Competition, as well as the Rules of Golf and the Club’s
Local Rules.

1. RULES OF GOLF:
1.1. The Rules of Golf and the Rules of Amateur Status, as approved by R & A Rules Limited and the USGA, in addition to the Club’s Local Rules, apply to all competitions. Local Rules are printed on the back of the Scorecard and copies are available in the Pro Shop. Additional or temporary rules are displayed on the Notice Board in the Concourse.

2. ELIGIBILITY:
2.1. Only players who meet the eligibility rules for each competition, as laid down by the Tournament Committee, may enter those competitions.
2.2. The Major Competitions-Lady Captain’s Prize, Captain’s Prize and President’s Prizes: All fully paid-up Ordinary Members and Lady Members with a full current handicap index are eligible to play in these competitions but to win the competition they must have one full year’s membership of the Club and have returned three 18 holes singles completed competition cards from Clontarf G.C. in the current season.
2.3. Lady Captain’s Prize to Five Day Members: All fully paid-up Five-Day Members with a full current handicap index are eligible to play but to win the competition the member must have one full year’s membership of the Club and have returned three 18 holes singles completed competition cards from Clontarf G.C in the current season.
2.4. Golfer of the Year: All fully paid-up Ordinary Members, Lady Members, Five-Day Members and Intermediate Members with one full year’s membership of the Club are eligible to win Golfer of the Year. The list of qualifying competitions and how points are scored will be displayed on the Notice Board in the Locker Room at the start of each new season.
2.5. Only fully paid-up Ordinary Members, Lady Members, Intermediate and Junior Members with a full current handicap index are eligible to enter Club Medal Competitions.
2.6. All fully paid-up members with a full current handicap index are eligible to play and win all other competitions (other than the Majors and Club Medals listed above).
2.7. Intermediates and Junior Members are eligible to play in the Major Competitions -Lady Captain’s Prize, Captain’s Prize and President’s Prize- but are ineligible to win the competition.
2.8. A female Junior Member must be partnered with an adult member in all Foursomes and Fourball Competitions and any other competition where the winners qualify to represent the Club. Two Junior Members may play together in a three-ball team event.
2.9 A female Junior Member can only play in eligibly competitions if they have a handicap of 35 or lower.

3. MOTORISED BUGGIES:
3.1. Motorised golf buggies may only be used with the permission of the Ladies’ Committee and provided the player is in possession of a current medical certificate of disability, signed by a Medical Doctor, Physiotherapist or Physical Therapist.
3.2 If using a personally owned buggy, a copy of the relevant insurance certificate must also be submitted in advance to the Tournament Committee via the General Manager.
3.3. The buggy may only be used by the person named on the certificates and may carry only her equipment and caddy. Penalty for breach in stroke play – general penalty for each hole at which breach of this condition occurs subject to a maximum penalty of 4 strokes per round.  Penalty for breach in match play – at conclusion of hole where breach is discovered the state of match is adjusted by deducting one hole for each hole where breach occurred – maximum deduction per round is 2 holes.

4. ENTRY:
4.1. Before starting to play, a player must ensure that:
4.1.1 She has entered the correct competition on the Club Computer System, or that her name has been inserted in the official Competition Entry Book, if that is the requirement.
4.1.2. She has paid the correct entry fee for the competition in which she is playing.
4.2. When competitions are designated 'prepaid', the entry fee must be paid in advance in order to secure the booking.
4.3. In the event of payment not having been made by the designated deadline, the tee-time booking will not be valid, will be removed and the tee times made available to other players.
4.4. Prepaid entry fee refunds for cancellations by players will only be made in the event of the vacant tee- time being taken up and at least 48 hours’ notice of withdrawal having been given.
4.5. Failure to enter a Club 'Singles' competition in accordance with 4.1 and then to proceed to play will disqualify the entry and result in the competitor not having an acceptable score for the competition, though the score may be considered for handicap index purposes by the Tournament Committee.
4.6. Should only one player enter a singles competition, her score must be recorded and will count for handicap index purposes. After the round, the player and the card marker (witness) must certify that the player’s score for each hole is correct and the player must return the scorecard to the Committee. See https://www.randa.org/en/rog/2019/rules/the-rules-of-golf/rule-3

PLAYING HANDICAP DIVISIONS FOR COMPETITIONS:
CLUB MEDAL COMPETITIONS
No. of Entrants No. of Divisions No. of Winners
1 to 29 2 DIVISIONS
Division 1 (0-20)
Division 2 (21-54) 2 Winners only
30+ 2 DIVISIONS
Division 1 (0-20)
Division 2 (21-54) 2 Winners and 2 Runners-up
The MEDAL WINNER will be the best score, e.g. if there are 28 entrants and the MEDAL WINNER is from Division 1, then there will only be one winner of Division 1.  If there are 30 or more entrants, and the MEDAL WINNER is from Division 1, there will be a runner-up in that Division and then a winner and a runner-up in Division 2.
A GROSS PRIZE will be presented if there are 10 or more entrants in Division 1.  However, if the MEDAL WINNER and the GROSS PRIZE WINNER are the same person, then she will only win the Medal.

PRESENTED PRIZE COMPETITIONS
There must be 40+ entrants for there to be a Presented Prize; if less, the competition reverts to a sweep format. (see below).
No. of Entrants No. of Divisions No. of Winners
40+ 4 DIVISIONS
Division 1 (0-20)
Division 2 (21-28)
Division 3 (29-35)
Division 4 (36-54) 4 Winners and 4 Runners-up
IF OVER 40 ENTRIES AND THE COMPETITION IS NOT A PRESENTED PRIZE, THE FOLLOWING APPLIES:
No of Entrants No. of Divisions No. of Winners
40 to 54 4 DIVISIONS
Division 1 (0-20)
Division 2 (21-28)
Division 3 (29-35)
Division 4 (36-54) 4 Winners, one from each Division
55 to 66 5 Winners – an overall winner and a winner from each Division
67 or more 4 DIVISIONS
Division 1 (0-20)
Division 2 (21-28)
Division 3 (29-35)
Division 4 (36-54) 4 Winners, one from each Division

SWEEP COMPETITIONS
No. of Entrants No. of Divisions No. of Winners
0 to 6 No competition
7 to 9 1 DIVISION
Division 1 (0-54) 1 Winner only
10 to 29 2 DIVISIONS
Division 1 (0-27)
Division 2 (28-54) 2 Winners, one from each Division
30 to 39 3 DIVISIONS
Division 1 (0-25)
Division 2 (26-35)
Division 3 (36-54) 3 Winners, one from each Division
OTHER COMPETITIONS
Four-Balls, Foursomes and Team Events
No. of Entrants No. of Divisions No. of Winners
1 to 23  No competition
24 to 39  1 Winner only
40+  1 Winner and 1 Runner-Up
At weekends, a minimum of 3 entrants are required for prizes, this may be changed at the discretion of the Tournament Committee.

9 HOLE COMPETITIONS
No. of Entrants No. of Divisions No. of Winners
1 to 6  No competition
7 to 19  1 Winner only
20 to 29  1 Winner and 1 Runner-Up
30 to 49  1 Winner, 1 Runner-Up and 3rd Place
50+ 4 DIVISIONS
Division 1 (0-20)
Division 2 (21-28)
Division 3 (29-35)
Division 4 (36-54) 1 Winner from each Division (4 winners)
If there is only a 9 hole competition held (generally Oct to Feb) and 50 or more entrants, there will be a winner in each Division.
Where there is another competition held along with a 9 hole competition (generally from Mar to Sept) and there are 50 or more entrants, the following Divisions will apply (DIV1: 0-30) and (DIV2: 31-54)
The playing handicap Divisions applying to Ladies’ Club competitions are:
4.7. Ladies’ Club Medal Competitions: The Divisions are: Division 1: H/caps 0 – 20, Division 2: H/caps 21 – 54.
4.7.1. A minimum of 10 entries is required to constitute a Club Medal Competition.
4.7.2. A Gross prize will be awarded if 10 or more enter in Division 1 for Club Medal Competitions and Majors.
4.8 Presented Prizes (excluding Majors) The Divisions are DIV1: H/cap 0-20, DIV2: H/cap 21-28, DIV3: H/cap 29-35, DIV4: H/Cap 36-54) and require an entry of 40 or more competitors. Otherwise, the competition reverts to a singles sweep. A minimum of 7 entries is required.
4.9. Four-Ball, Foursomes and Team Events – An entry of 20 or more competitors is required to constitute a competition.  At weekends, the number required may be reduced at the discretion of the Tournament Committee.
4.10. Singles/Sweep – The Divisions when there are less than 40 entrants are :
4.10.1. for 30 to 39  entries the Divisions applying are: DIV1:H/cap 0 - 25, DIV 2: H/cap 26 - 35, DIV3: H/cap 36 - 54.
4.10.2. for 10 to 29 entries the Divisions applying are: DIV1: H/cap 0-27 and DIV2: H/cap 28-54.
4.10.4 For entries 7 to 9, one Division applying DIV1: 0-54.
4.10.5 The number of entries required for prizes for 4 Divisions may be reduced at discretion of committee.
4.11. 9 Hole Competitions (excluding Majors) require a minimum of 7 entrants.
4.11.1. If there is only a 9 hole competition held (generally from October – February) and 50 or more entrants, there will be a winner in each Division.
4.11.2. Where there is another competition held along with a 9 hole competition (generally from March – September) and 50 or more entrants, the following Divisions will apply DIV1: H/cap 0 - 30 and DIV 2: H/cap 31 - 54 will apply.
4.12. Players may play in more than one competition on any day providing they are in the same format and only one of the competitions is a qualifying competition.

5. FORMAT:
5.1 The Tournament Committee will display a Notice in the Pro Shop, prior to the commencement of a Competition, stating its date, title, format of play, no. of holes, tees in use, handicap index allowances/limit and entry fee.

6. TIMES OF STARTING AND GROUPS: (RULE 5.3)
6.1. The player shall start at the ‘starting point’ and at the time reserved or allocated by the Club Computer System, or at the time reserved on the advance time sheet or at the time laid down by the Tournament Committee, or if permitted by them on the basis of pairing off on arrival.
6.2. Players shall not compete in a competition prior to the official start time, unless with advance permission from the Tournament Committee. Normal weekend starting time is 7.00a.m. in summer or the later set down time in winter.
6.3. Players shall not compete in a competition after the last tee-time indicated on the time sheet, unless with advance permission from the Tournament Committee.
6.4. Competitors shall remain throughout the round in the group arranged by the Tournament Committee unless that Committee authorises a change.
6.5 Where the starting time of a competition is deferred due to closure of the course arising from adverse weather conditions, the time sheet will stand from when the course is opened by the Course Staff, Club Professional or General Manager. Any player who has lost their tee time due to the course closure may play at the next available tee time.

7. MATCH PLAY:
7.1 The terms of competitions under which internal Club Match Play Competitions are to be played shall be laid down by the Tournament Committee and displayed on the Draw Sheets in the Locker Room in advance of the start of the Competition. The minimum number of entrants shall be determined by the Tournament Committee.
7.2 Matches must be played by the date specified on the Draw Sheet and players failing to do so will be disqualified unless one side concedes the match to the other.
7.3. Players who lose/gain shots during the course of the rounds of a competition shall remain in the Cup competition for which they entered but shall play off their new handicap idex, except in the case of 36 hole competitions held on the one day. However, in such a 36 hole competition, any adjustment to handicap arising from either round shall apply in subsequent competitions.
7.4 In mixed competitions, where handicap index strokes are to be given, they shall be applied based on the hole index allocation on the scorecard and shall be those shown in ‘red’ in respect of the 2nd, 5th, 10th and 16th holes.

8. TIMESHEETS
8.1.  When time sheets are in operation, players:
8.1.1. may reserve only one line, (i.e. a maximum of four name slots).
8.1.2. may not have the word partners or numbers displayed, (names only to be used).  Exceptions: Opens, Semi-Opens and Invitations.
8.1.3. shall not insert names in unallocated time slots, (i.e. in buffer time slots).
8.1.4. shall not play unless they have an allocated time slot (i.e. may not cut in between groups).
8.1.5. must be present at the designated 1st tee (‘the starting point’) and be ready to play, 5 minutes before their starting time.                                             
8.2 players must, in the absence of the BRS automated emailing system being in operation, notify their opposition and partner as soon as possible if they are withdrawing from a competition, especially if the withdrawal leaves fellow competitors without opposition, or in the case of a team event leaves a member without a partner. N. B. Reserving a time is a commitment to play with or mark for the other players at that time slot. In the event of failure to notify their opposition and partner within the timeframe laid down by the Tournament Committee in 8.3 below or in the absence of a reasonable explanation, the opposition or partner will be entitled to report a breach of the rule to the Tournament Committee for possible disciplinary action.
8.3 A Member who withdraws her name from a time sheet after 6.00 pm on the eve of a competition or fails to show on the day of the Competition without a reasonable explanation, will have the entry fee for the Competition deducted from his Competitions Account.
8.4 Should a Member be reported to the Tournament Committee for breach of 8.2, the Committee has the right to discipline the offending Member by making her ineligible to compete in the Club’s next Competition (of a similar format). In the case of a second offence, the Committee may deem the competitor to be ineligible to compete in the Club’s next two Competitions (of a similar format).

9. HANDICAPPING INDEX RULES AND ALLOWANCES:
9.1. The Club uses the World Handicap System (WHS) for determining golf handicap indices and allowances. It provides golfers with a worldwide unified and inclusive handicap index system. The WHS is available at https://www.randa.org/en/rules-of-handicapping/2019/pages/hcap-rules
9.2. In all Club Competitions, including Semi-Open, Invitation and Open Competitions, organised by the Tournament Committee, the only handicap index acceptable for prize eligibility, shall be for players of golf clubs affiliated to their national Golf Unions and Associations.
9.3.  For certain internal non-Golf Ireland competitions, a system of Penalty Imposition Points (PIPs) may apply for winners of certain 9 Hole Singles Non-Qualifying Competitions.  The period and duration for which ‘PIPs’ will apply will be displayed on the Notice Board in advance during the year. There will be 2 ‘PIPs’ for a winner and 1 for second or third.  Any changes to allocation of ‘PIPS ’ will be notified in advance.  The ‘PIPs’ will run in phases as determined by Committee.   Any ‘PIPs’ received in a phase will be erased in full and will not carry over to subsequent phases where PIP’s are in operation during the year.
9.4. Scoring in Handicap Competition: The player is responsible for making sure that her handicap index, course handicap and playing handicap are shown correctly on the scorecard. If the player returns a scorecard with the wrong handicap index, the following applies:
(a) Handicap index, course handicap & playing handicap on Scorecard too high or not shown, the player is disqualified from the competition.
(b) Handicap index, course handicap & playing handicap on Scorecard too low: there is no penalty and the player’s net score stands, using the lower handicap index & playing handicap as shown, but will be corrected for handicap index adjustments.

10. TEEING AREAS:(Rule 6.2)
10.1 The competition tees of the day are those prescribed by the Tournament Committee and as indicated on the notice in the Pro Shop.
10.2 The stipulated round commences from the ‘starting point’, the tee designated as the ‘first tee’ and consists of playing the holes of the Course in the sequence prescribed by the Tournament Committee. In most cases, the first ‘tee off’ point is the designated colour marker on the tee area of the 1st hole.
10.3 In Mixed Foursomes Competitions, the first person to play on odd numbered holes shall be the man, unless otherwise authorised by the Committee.

11. PLAYER CONDUCT: Rule 1.2
11.1. All players are expected to play at all times in the spirit of the of the game. They are also expected to comply with relevant Club by-laws, policies and statements which are promulgated on the Club website and Club Diary. 
11.2. Competitors playing in an Inter-Club or Club Championship Match should, if practical, be extended the courtesy of being called through by a slower group.
11.3. The maximum grouping allowed in all forms of play is four players, unless otherwise authorised by the Committee.
12. PACE and ORDER OF PLAY: (Rules 5.6 and 6.4)
12.1. All players should play at a prompt pace throughout the round, in accordance with Rules 5.6a and 5.6b of the Rules of Golf, including the time taken to:
(a) Prepare for and make each stroke,
(b) Move from one place to another between strokes, and
(c) Move to the next teeing area after completing a hole.
12.2. A player should prepare in advance for the next stroke and be ready to play when it is her turn. It is recommended that the player make the stroke in no more than 40 seconds after she is (or should be) able to play without interference or distractions, and
The player should usually be able to play more quickly than that and is encouraged to do so.
12.3. Depending on the form of play, there are times when players may play out of turn to help the pace of play:
(a)In match play, the players may agree that one of them will play out of turn to save time. (Rule 6.4a)
(b) In stroke play, players may play “ready golf” in a safe and responsible way (Rule 6.4b)
12.4. Slow play may be penalised under Rule 5.6.
12.5 Members must ‘clock in’ and ‘clock out’ when required to do so.
12.6 Members should also refer to the ‘Courtesy on the Course’ and ‘Etiquette’ sections of the Course Bye-Laws in the Club Diary, particularly re the expected time for playing a round.
13. SCORECARDS: (RULE 3.3e) (Amended due to COVID 19)
13.1 Having entered Competition, the Club Computer System will generate a label showing the Member’s relevant details. This label should be checked by the Member and then adhered to her scorecard in the correct position. In the absence of the Tournament Committee issuing scorecards containing the date and competitor's name, all competitors are required by the Tournament Committee to enter on their own scorecard the date, their name, the name of the competition and their current handicap index, course handicap and playing handicap in a legible manner. To help speed up the determination of competition results, competitors should enter their Stableford points for each hole and total their scores.
13.2. In the absence of the Tournament Committee specifically appointing a ‘marker’ to check and record a competitor’s score, a fellow-competitor or another player may shall act as a marker.
13.3. Competitors should fill in their own scorecard and agree at start of round who will act as one another’s marker.
13.4. After each hole during the round, the marker should confirm with the player the number of strokes on that hole (including any penalty strokes) and enter that gross score on their own scorecard along with their own score in the appropriate columns.
13.5. When the round has ended the marker must verbally certify the hole scores on the scorecard. If a player has more than one marker, each marker must verbally certify the scores for holes where he or she was the marker.
13.6. Competitors must write on scorecard their marker’s name followed by “certified my score”.
13.7. Scorecards must be checked, marked and signed by competitors before entering the Locker Room or clubhouse. In adverse weather conditions, scorecards may be checked, marked and signed by competitors in the Concourse.
13.8. Returned scores must not be disclosed to a player who has not started their round.
13.9. Scores for all competition formats (singles, fourball, team events etc.) must be entered into the Club Computer System as soon as possible after the round, whether the round is completed or not.  A scorecard is considered returned as soon as players have entered score in Club Computer System. 
13.10 Failure to enter competition scores in the Club Computer System will result in disqualification. In addition, failure to enter competition scores for a Club 'Singles' Competition may result in the competitor being ineligible to compete in the Club's next 'Singles' Competition. This is a matter for the Tournament Committee to determine. In the case of a second offence, the competitor will be ineligible to compete in the Club's next two 'Singles' Competitions. The Committee is entitled to suspend a player’s right to compete in Club Competitions for a specified period or, for more persistent offences, to suspend a handicap for an appropriate period.
13.11 Non-Returns in Qualifying Singles Competitions:
In a situation where a player fails to submit a score from an authorized format of play in a timely manner, the Handicap Committee can investigate the reason and take appropriate action in line with rule 7.1.b https://www.randa.org/en/rules-of-handicapping/2019/rules/the-rules-of-handicapping/rule-7

14. DISPUTES AND RULES OF GOLF (Rule 20):
14.1. Any dispute or doubtful point on the Rules shall be referred to the Tournament Committee, as soon as possible, whose decision shall be final.

15. HOW TIES WILL BE DECIDED:
15.1 After all the scorecards have been returned in a stroke play competition, the Committee may need to resolve ties for first place or other positions. For 18 hole competitions, the Committee will do so by matching the tied scorecards to determine the winner using the ‘count-back’ procedure in Section 5A (6) of the Committee Procedure in the Official Guide to the Rules of Golf. The winner in a tie will be the player with the best score for the last 9 holes.  If the tying players have the same score for the last 9 holes, the winner will be the player with the best score for the last 6 holes, then the best score for the last 3 holes and then finally the best score for the final hole (18th). If still tied, the winner will be the player with the best score for the last 6 holes of the first 9 holes, then the best score for the last 3 holes of the first 9 holes and then the best score for the final hole of the first 9 holes.
15.2 For rounds of less than 18 holes, (e.g. 15 hole, 12 hole and 9 hole competitions), the R & A's Official Guide states that the number of holes used in matching scores may be adjusted but leaves it to Clubs to decide how to do this. In this regard the Ladies’ Tournament Committee has adopted procedures described in the Table attached.

16. PRIZES:
16.1. A prize will be awarded in Club Medal strokes competitions and in Major Competitions for the best gross score of the day, where there is a minimum of 10 Division 1 entries.
16.2. A player shall receive only one prize in the Competition of the Day.
17. CLOSE OF COMPETITIONS: (Amended due to COVID 19)
17.1 In all competitions, players are responsible for ensuring that they promptly enter their scores in Club Competition System after completing their round. Competitions will close 30 minutes after the final group has completed the last hole.
17.2. Results for competitions will be based solely on the scores that have been entered in the Club Computer System as it will not be possible to review all scorecards for safety reasons.
17.3 The result of a competition is final when it has been posted on the Club website.  If an issue arises after publication, a new result will be published in the following circumstances:
(a) where disqualification of a prize winner is warranted under Rule of Golf 20.2e,
(b) where scorecard provided by a prize winner is incorrect, illegible, or not provided at all but does not warrant disqualification, or
(c) where an administrative error by committee has occurred
17.4.Competition results will not be amended where players incorrectly enter their scores in the Club Computer System and are not listed as prize winners due to their own error.
17.5. If a player incorrectly inputs her score for a qualifying singles competition and this has a material impact on her handicap the score may be amended where it is brought to the attention of a member of committee within a reasonable timeframe following publication of competition results.  In such situations the score will count for handicap purposes only.
17.6. A player will only be awarded her prize once her score has been verified and a legible photo of her scorecard has been received by appointed committee member via text message or Whatsapp by 9pm the day after the competition results have been published. 

18. PRIZE PRESENTATIONS:
18.1. Prize winners are expected to attend Prize Presentations as a courtesy to our Officers, Sponsors and Members whose generosity is much appreciated. If, due to exceptional circumstances, players are unable to be present to receive their prizes they should nominate another person to collect their prizes on their behalf.

19. GENERAL TERMS:
19.1 For details of practising on the Course, before or between stroke play rounds (Rule 5.2b), refer to the conditions applying under both the Club’s Local Rules and the Club Diary.
19.2. The Competitions Committee reserves the right to:
19.2.1.  refuse any entry.
19.2.2.  correct any mistakes made in the checking of scorecards.
19.2.3 alter the type of Competition or the ‘Terms of Competition’ in advance of the start of the Competition, if it is deemed necessary, and provided it is advised in advance to those competing.
19.2.4 cancel or change the terms a competition due to insufficient entries, to postpone or to abandon it, or to suspend it for a period, at any stage, due to exceptional circumstances, in the event of the likelihood of play resuming, if it so decides.

Ladies’ Committee
May 2021