Conditions of Competitions (Men)
CLONTARF GOLF CLUB
The ‘Terms of Competition’ for the Men’s Club
(Section 5A: Committee Procedures as required by the Official Guide to the Rules of Golf (ROG) Effective January 2019)
These ‘Terms of Competition’ (TOC), under which competitions in the Men’s Club are to be played, have been adopted by the Men’s Committee, in accordance with Rule 19.1 of the Rules and Regulations of the Men’s Club and are consistent with Rule 15.2.22 of the Club Constitution. It is the responsibility of each player to know and comply with these Terms of Competition, as well as the Rules of Golf and the Club’s Local Rules.
1. THE RULES OF GOLF: https://www.randa.org/en/rog/2019/pages/the-rules-of-golf
1.1 The Rules of Golf and the Rules of Amateur Status, as approved by R & A Rules Limited and the USGA, and the Club’s Local Rules apply to all competitions. Local Rules are printed on the back of the Club’s Scorecard. and Copies are available in the Pro Shop & Men’s Locker Room. Additional or temporary rules are displayed on the Notice Board in the Concourse & in the Pro Shop
2.1 Only players who meet the eligibility rules for competitions, as laid down by the Tournament Committee, may enter those competitions. The Committee may waive the eligibility rules in certain circumstances, prior to the commencement of the competition.
2.2 Ordinary Members, in their first calendar year of membership, are ineligible to win the Captain’s or President’s Prizes, and thereafter must have competed in a minimum of three 18 hole Club Singles Qualifying Competitions, prior to competing in any future Captains’ or Presidents’ Prizes.
2.3 In order to qualify to win the Captain’s Prize, President’s Prize, Lady Captain’s Prize to Men, a Club Monthly Medal, a Prize of the Month, a Golfer of the Year Competition or a Hamper or any other competitions as may be decided by the Men’s Committee, an Ordinary Member must have competed in a minimum of three 18 hole Club Singles Qualifying Competitions in the previous twelve months.
2.4. Golfer of the Year: All fully paid-up Ordinary Members, Life Honorary Members, eligible Intermediate Members and eligible Junior Members, with one full year’s membership of the Club, are eligible to win Golfer of the Year. The list of qualifying competitions and how results are determined will be displayed on the Notice Board in the Locker Room at the start of each new season.
2.5. Five-Day Members must have competed in a minimum of three 18 hole Club Singles Qualifying Competitions in the previous twelve months in which they are eligible to compete, in order to qualify to win a Hamper.
2.6. Country and Honorary Members are ineligible to win prizes in the Captain’s Prize, the President’s Prize, Club Monthly Medals and Cup Competitions but may enter the competition and return a score for handicap index purposes.
2.7. Five-Day Members, fulfilling the handicap index requirements, are eligible to compete in the Corn Uí Cheallaigh (Club Championship) and the Intermediate Scratch Cup.
2.8. Intermediate Members cannot compete in any format of Team Events unless they have played and returned completed scorecards in a minimum total of four 18 hole Club Singles Qualifying Competitions in the previous twelve months prior to the Team Event in question.
2.9. Intermediate Members are ineligible to win the Captain’s Prize or the President’s Prize.
2.10. Intermediate Members may play in all Singles Competitions but will not be eligible to win a prize unless they have played and returned completed scorecards in a minimum total of four 18 hole Club Singles Qualifying Competitions in either the previous twelve months prior to the Singles Competition in question.
2.11 Junior Members with a handicap index of 14.0 or less may play in all Singles Competitions (other than the Captain’s Prize and the President’s Prize), provided they are accompanied by at least one adult Member. Eligible Junior Members are permitted to book tee-times for the Captain’s Prize Day, and the President’s Prize Day, provided they have played in the Qualifying Round and returned a score inside the qualifying mark, for the purpose of returning a score for the Golfer of the Year competition only.
2.12. Junior Members with a handicap index of 18.0 or less may play in all Club Four-Ball Competitions provided they are partnered by an adult Member, and in all Club Team Events provided there is at least one adult Member for each Junior Member on a team.
2.13. All Junior Members may play in a combined maximum of 4 Invitation/Semi-Open Mixed Foursomes Competitions but only if accompanied by an adult Member. They may not play in other Club Mixed Competitions, except for Open Competitions.
2.14.Junior Members with a handicap index of 19.0 or more may play in all Adult Semi-Open Competitions, provided they are partnered by an adult Member and play off a maximum handicap index allowance of 18.0.
2.15 Junior Members of other affiliated golf clubs (i.e. under 18 years of age on the 1st November in the year of the Competition) with a handicap index of 18.0 or less may play in all Adult Invitation and Semi-Open Competitions, provided they are accompanied by an adult Member. Junior Members of other affiliated golf clubs who are over 18 years of age on the 1st November in the year of the Competition may play off their official club handicap index, or as otherwise determined by the Committee.
2.16 Junior Members of other affiliated golf clubs under 18 years of age on the 1st November in the year of the Competition with a handicap index of 14.0 or less may play in all Adult Open Singles Competitions, provided they are accompanied by at least one adult Member of an affiliated golf club. Members of other affiliated golf clubs who are over 18 years of age on the 1st November in the year of the Competition and who are in the Junior Member category of their Club may play off their official club handicap index, or as otherwise determined by the Committee.
3. MOTORISED BUGGIES:
3.1 Motorised golf buggies may only be used by members with the advance permission of the Men’s Committee and provided the player is in possession of a current medical certificate of disability signed by a Medical Doctor, Physiotherapist or Physical Therapist.
3.2 If using a personal buggy, a copy of the relevant insurance certificate must also be submitted in advance to the Tournament Committee via the General Manager.
3.3 The personal buggy may only be used by the person named on the certificate and may carry only his equipment and caddy. The player incurs the general penalty for each hole at which there is a breach. The penalty for breach in stroke play is a general penalty for each hole at which breach of this condition occurs, subject to a maximum penalty of 4 strokes per round. The penalty for breach in match play – at conclusion of hole where breach is discovered the state of match is adjusted by deducting one hole for each hole where breach occurred – maximum deduction per round is 2 holes.
4.1. Before commencement of his round, a player must ensure:
4.1.1 he has entered the correct competition on the Competition Entry System (PSI/MSI), or in the event of the Competition Entry System is out of service that his name has been inserted in an alternative official Competition Entry Book, and
4.1.2 he has paid the correct competition entry fee for the competition in which he is playing.
4.2 When Competitions are designated 'prepaid', the entry fee must be paid in advance in order to secure the booking.
4.3 In the event of payment not having been made by the designated deadline, the tee-time booking will not be valid and the tee-time(s) will be made available to other players.
4.4 Prepaid entry fee refunds for cancellations by players will only be made in the event of the vacant tee-time being taken up and at least 48 hours’ notice of withdrawal having been given.
4.5 Failure to enter a Club 'Singles' competition in accordance with 4.1 and then to proceed to play will disqualify the entry and result in the competitor not having an acceptable score for the competition, though the score may be considered for handicap index purposes by the Committee.
4.6.Should only one player enter a singles competition, his score must be recorded and will count for handicap index purposes. After the round, the player and the card marker (witness) must certify that the player’s score for each hole is correct and the player must return the scorecard to the Committee. See https://www.randa.org/en/rog/2019/rules/the-rules-of-golf/rule-3
5.1 The Tournament Committee will display a Notice in the Pro Shop and the Men’s Locker Room, prior to the commencement of a Competition, stating its date, title, format of play, no. of holes, tees in use, handicap index allowances/limit and entry fee.
6. TIMES OF STARTING AND GROUPS:(Rules of Golf 5.3a)
6.1 The player shall start at the ‘starting point’ designated by Tournament Committee in advance and at the time reserved or allocated by the Competition Entry System or at the time reserved on the advance time sheet or at the time laid down by the Tournament Committee or, if permitted by them, on the basis of pairing off upon arrival.
6.2 Players shall not compete in a Competition prior to, or after, the officially set competition time, unless they have obtained permission in advance from the Tournament Committee. Normal weekend starting time in summer is 0700hrs and in winter it is the later time set by the Tournament Committee and allocated on the Competition Entry System.
6.3. Players shall not compete in a competition after the last tee-time indicated on the official time sheet, unless with advance permission from the Tournament Committee.
6.4. Competitors shall remain throughout the round in the group prearranged & booked on the tee sheet or competition system of record unless authorised by Tournament Committee.
6.5 Where the starting time of a competition is deferred due to closure of the course arising from adverse weather conditions, the time sheet will stand from when the course is opened by the Course Staff, Club Professional or General Manager. Any player who has lost their tee time due to the course closure may play at the next available tee time.
7. MATCH PLAY:
7.1 The terms of competitions under which Club Match Play Competitions are to be played shall be laid down by the Tournament Committee and displayed on the Draw Sheets in the Locker Room in advance of the start of the Competition. The minimum number of entrants shall be determined by the Tournament Committee.
7.2 Match play competitions must be played by the date specified on the Draw Sheet and players failing to do so will be disqualified unless one side concedes the match to the other.
7.3. Players who lose/gain shots during the course of the rounds of a competition shall remain in the Cup competition for which they entered but shall play off their new handicap index, except in the case of 36 hole competitions held on the one day. However, in such a 36 hole competition, any adjustment to handicap index arising from either round shall apply in subsequent competitions.
7.4 In competitions, including mixed, where handicap strokes are to be given, they shall be applied based on the hole index allocation on the scorecard and shall be those shown in ‘red’ in respect of the 2nd, 5th, 10th and 16th holes.
8. TIME SHEETS: Booking Reservations System (BRS)
8.1 When time sheets are in operation, players:
8.1.1 may reserve only one line (i.e. a maximum of four name slots).
8.1.2 may not have the word ‘partners’ displayed, (names only to be used). Exception: Opens, Semi-Opens & Invitations.
8.1.3 shall not play unless they have an allocated time slot (i.e. may not cut in between groups).
8.1.4 must be present at the designated 1st tee (‘the starting point’) and be ready to play, 5 minutes before their starting time.
8.2 players must, in the absence of the BRS automated emailing system being in operation, notify their opposition and partner as soon as possible if they are withdrawing from a competition, especially if withdrawal leaves fellow competitors without opposition, or in the case of a team event leaves a member without a partner. N. B. Reserving a time is a commitment to play with or record a score for other players at that time slot. In the event of failure to notify their opposition and partner within the timeframe laid down by the Tournament Committee in TOC 8.3 below or in the absence of a reasonable explanation, the opposition or partner will be entitled to report a breach of the rule to the Tournament Committee for disciplinary action.
8.3 A Member who withdraws his name from a time sheet after 6.00 pm on the eve of a competition or fails to show on the day of the Competition without a reasonable explanation, will have his entry fee for the Competition deducted from his Competitions Account.
8.4 Should a Member be reported to the Tournament Committee for breach of TOC 8.2, the Committee has the right to sanction the offending Member by making him ineligible to play in the next Club competition of a similar format which he enters. In the case of a second breach of TOC 8.2 by making him ineligible to play in the next two Club competitions of a similar format which he enters.
9. HANDICAP INDEX RULES AND ALLOWANCES:
9.1. The Club uses the World Handicap System (WHS) for determining golf handicap indices and allowances. It provides golfers with a worldwide handicap index system.
The WHS is available at https://www.randa.org/en/rules-of-handicapping/2019/pages/hcap-rules
9.2 In all Club Competitions, including Semi-Open, Invitation and Open Competitions, the only handicap index acceptable for prize eligibility, shall be for members of golf clubs affiliated to their national Golf Unions and Associations.
9.3 The handicap index arrangements for Junior Members of other affiliated golf clubs playing in adult Invitation, Semi-Open and Open competitions are set out in TOC 2.14 and TOC 2.15 above.
9.4 For certain internal non-Golf Ireland competitions, Penalty Imposition Points (PIPS) may be introduced; the terms of which will be displayed on the Notice Board in advance of the competition.
9.5. Scoring in a Handicap Competition: The player is responsible for making sure that his handicap index, course handicap & playing handicap are shown correctly on the scorecard. If the player returns a scorecard with the wrong handicap index, the following applies:
(a) Handicap index, course handicap & playing handicap on Scorecard too high or not shown, the player is disqualified from the competition.
(b) Handicap index, course handicap & playing handicap on Scorecard too low: there is no penalty and the player’s net score stands, using the lower handicap index & Playing handicap as shown, but will be corrected for handicap index adjustments.
10. TEEING AREAS: (Rules of Golf 6.2)
10.1 The competition tees of the day are those as indicated on the notice in the Pro Shop and in the Men’s Locker Room.
10.2 The stipulated round commences from the ‘starting point’, the tee designated as the ‘first tee’ and consists of playing the holes of the Course in the sequence prescribed by the Tournament Committee. In most cases, the first ‘tee off’ point is the designated colour (Permanent or Movable) marker on the teeing area of the 1st hole.
10.3 In Mixed Foursomes Competitions, the first person to play on odd numbered holes shall be the man, unless otherwise authorised by the Committee.
11. PLAYER CONDUCT: (Rules of Golf 1.2)
11.1 All players are expected to play by the Rules of Golf and within the spirit of the game. They are also expected to comply with relevant Club by-laws, policies and statements which are promulgated on both the Club website and Club Diary.
11.1.1 Competitors playing in an Inter-Club match or an internal Club Match should, if practical, be extended the courtesy of being called through by a slower group.
11.1.2 The maximum grouping allowed on the Course is four players, unless otherwise authorised by the Tournament Committee.
12. PACE and ORDER OF PLAY: (Rules of Golf 5.6 and 6.4)
12.1 Groups shall play without delay, at a prompt pace, in accordance with Rules 5.6a and Rule 5.6b of the Rules of Golf on the ‘pace of play’. Groups should keep up with play & not fall “out of position”. A group is considered to be out of position when a par 4 or par 5 hole is open before the group reaches the teeing area of that hole. Slow play may be penalised by the Tournament Committee. Members should also refer to the ‘Courtesy on the Course’ and ‘Etiquette’ sections of the Course Bye-Laws in the Club Diary and on the Club website, particularly re the expected time for playing a round.
12.1. All players. should play at a prompt pace throughout the round, in accordance with Rules 5.6a and 5.6b of the Rules of Golf, including the time taken to:
(a) Prepare for and make each stroke,
(b) Move from one place to another between strokes, and
(c) Move to the next teeing area after completing a hole.
12.2. A player should prepare in advance for the next stroke and be ready to play when it is his turn. It is recommended that the player make the stroke in no more than 40 seconds after he is (or should be) able to play without interference or distractions, and
The player should usually be able to play more quickly than that and is encouraged to do so.
12.3. Depending on the form of play, there are times when players may play out of turn to help the pace of play:
(a) In match play, the players may agree that one of them will play out of turn to save time. (Rule 6.4a)
(b) In stroke play, players may play “ready golf” in a safe and responsible way (Rule 6.4b)
12.4. Slow play may be penalised under “Rules of Golf 5.6”.
12.5 Members must ‘clock in’ and ‘clock out’ when required to do so.
12.6 Members should also refer to the ‘Courtesy on the Course’ and ‘Etiquette’ sections of the Course Bye-Laws in the Club Diary, particularly re the expected time for playing a round.
13. SCORECARDS: (Rules of Golf 3.3b)
13.1 Having entered a Singles Competition, the Competition Entry System (PSI) will generate a label showing the Member’s relevant details. This label must be checked by the Member and then adhered to his scorecard in the correct position. In the absence of the Tournament Committee issuing scorecards containing the date and competitor's name, all competitors are required by the Tournament Committee to enter on their own scorecard the date, their name, the name of the competition, their handicap index, course handicap & playing handicap. To help speed up the determination of Competition results, Competitors are also urged to enter Stableford points for each hole and to total their scores.
13.2 In the absence of the Tournament Committee specifically appointing a ‘marker’ to check and record a competitor’s score, a fellow-competitor or another player shall act as the marker.
13.3 A competitor should not mark or alter his own scorecard. (The appointed marker is responsible for checking and recording the competitor’s score and for any alterations to the recorded scores.)
13.4 Scores should be recorded on the scorecard after each hole.
13.5 Scorecards must be checked, marked and signed by both player and marker before entering the Clubhouse. In adverse weather conditions, scorecards may be checked, marked and signed in the Concourse.
13.6 In the interests of equity returned scores must not be disclosed to a player who has not started in the Competition.
13.7 All Singles scorecards must be returned by the player as soon as possible after the round, whether the round is completed or not. All ‘Singles’ scores must be entered into the Club’s Competition Entry System (PSI) and scorecard deposited in the Score Box in the Men’s Locker Room, at which point the scorecard is deemed to have been returned.
13.8 Failure to enter a score in the Competition Entry System for a Club 'Singles' Competition may result in the competitor being ineligible to compete in the Club's next 'Singles' Competition. In the case of a second offence, the competitor will be ineligible to compete in the Club's next two 'Singles' Competitions. Where the offence is committed more persistently the Tournament Committee is entitled to suspend a player’s right to compete in Club Competitions for a specified period.
13.9 Non-Returns in Qualifying Singles Competitions:
In a situation where a player fails to submit a score from an authorised format of play in a timely manner, the Handicap Committee can investigate the reason and take appropriate action in line with rule 7.1.b https://www.randa.org/en/rules-of-handicapping/2019/rules/the-rules-of-handicapping/rule-7
14. DISPUTES AND RULES OF GOLF: (Rules of Golf 20)
14.1 Any dispute or doubtful point on the Rules shall be referred to the Tournament Committee, as soon as possible, whose decision shall be final.
15. HOW TIES WILL BE DECIDED: (Section 5A (6) of Official Guide to Rules of Golf)
15.1 To determine first place or other positions in a competition, the Committee will decide ties by matching the tied scorecards, based on ‘count-back’, as approved by R & A Rules Limited. For this purpose, the Tournament Committee has adopted the procedures in 15.2 to 15.7 below.
15.2 For 36 hole competitions, the winner in a tie will be the player with the best score for the last 18 holes and, if still tied, the Committee will proceed as per the 18 hole matching procedure in 15.3 below.
15.3 For 18 hole Competitions, the winner in a tie will be the based on the score for the last nine holes, the last six holes, the last three holes, and finally the18th hole. If there is still a tie, then the last six holes, three holes, and final hole (9th) of the first nine holes will be considered in turn.
15.4 If the procedures at 15.2 and 15.3 do not produce a result, the Committee will then determine the result by chance by the toss of a coin or as otherwise decided by Tournament Committee.
15.6 In a competition with a ‘multiple tee’ start (e.g. starting at 1st and 10th tees simultaneously), the "last nine holes, last six holes, etc." for the purpose of deciding ties are holes 10-18, 13-18, etc.
15.7 For any other competition of less than 18 holes, the Tournament Committee will use the format in the Table below:
15 Hole Competitions
Step 1: Last 9 Holes (8 to 15)
Step 2: Last 6 Holes (10 to 15)
Step 3: Last 3 Holes (13,14,15)
Step 4: Last Hole (15)
12 Hole Competitions
Step 1: Last 9 Holes (4 to 12)
Step 2: Last 6 Holes (7 to 12)
Step 3: Last 3 Holes (10,11,12)
Step 4: Last Hole (12)
9 Hole Competitions
Step 1: Last 6 Holes (4 to 9)
Step 2: Last 3 Holes (7 to 9)
Step 3: Last Hole (9)
16.1 The criteria for determining the number and level of prizes in competitions are settled by the Tournament Committee. For certain designated Singles Competitions, Division (Div.) prizes will be awarded on the following basis, subject to sufficient entries:
Div. 1: H/c: -9 to 10.9, Div. 2: H/c: 11.0 to 14.9, Div. 3: H/c: 15.0 to 19.9, and Div. 4: H/c: over 20.0
16.2 A gross prize will be awarded in Club Medal and major Singles Strokes Competitions for the best gross score of the day.
16.3 A player shall receive only one prize in the Competition of the Day.
17. PRIZE PRESENTATIONS:
17.1 Prize winners are expected to attend Prize Presentations as a courtesy to our Officers, Sponsors and Members. If, due to exceptional circumstances, a player is unable to be present to receive their prize should nominate another person to collect their prize on their behalf.
18. CLOSE OF COMPETITIONS:
18.1 In all competitions, players are responsible for ensuring that they promptly return their scorecards after completing their round. Competitions will normally close 30 minutes after the final group has completed the last hole.
18.2 The result of a competition is final when it has been posted on the Club website and on the Notice Board in the Men’s Locker Room. If an issue arises after the publication of the results which warrants the disqualification of a prize winner under Rules of Golf 20.2e or by virtue of an administrative error, a new result will be published.
19. GENERAL TERMS:
19.1 For details regarding practising on the Course, before or between stroke play rounds (Rules of Golf 5.2b), refer to the conditions applying under both the Club’s Local Rules and the Club Diary.
19.2 The Tournament Committee reserves the right to:
19.2.1 refuse any entry.
19.2.2 correct any mistakes made in the checking of scorecards.
19.2.3 alter the type of Competition or the ‘Terms of Competition’ in advance of the start of the Competition if it is deemed necessary, and provided it is advised in advance to those competing.
19.2.4 cancel a Competition due to insufficient entries, to postpone or to abandon it, or to suspend it for a period, at any stage, due to exceptional circumstances, in the event of the likelihood of play resuming, if it so decides.